Online Faxing

What is an online fax?

Online Fax (also known as email fax, internet fax and digital fax) utilizes an online fax service provider to convert a facsimile transmission into a digital file that can be received via email and vice versa. Online fax services bridge the gap between the older fax technology, which is well established in today’s business environment, and email transmission of documents. In the simplest terms, when you sign up with an online fax service, you will be assigned a dedicated fax phone number that will convert incoming faxes to emails attachments that are automatically sent to your email address. The majority of these services also allow you to send attachments (like Word documents, PDF’s, or pictures) to physical fax numbers that are received just as if you had sent them using a standard fax machine. Most online fax services will send you your documents in a number of different file formats, such as TIF or PDF files.

Why use an online fax service?

Lower Cost: Typically the monthly fee you pay an online fax service is less than the cost of a dedicated phone line, and you have no long distance charges. In addition, you don’t have to own a fax machine, which also means you don’t have to buy paper or toner. Even if you decide to print your faxes, you can still delete junk faxes or other documents you do not need to keep, which will reduce consumption of materials.

More efficient use of time: Many carriers allow you to set up multiple receive emails, so your faxes are automatically delivered to whomever you choose. Because you are receiving faxes via email, you will also receive them on email enabled PDA’s. You can then review faxes and take action.

More reliable: You will no longer have to deal with the limitation of your phone line or fax machines. This means no busy signals, no running out of paper, no paper jams, etc.

Environmentally Responsible: Reducing consumption not only reduces costs, it’s the responsible thing to do for the environment. Printing every junk fax or bad transmission creates trash and costs money.

Security: Most online fax services support high level encryption technology. Furthermore, you can designate which email addresses faxes are sent to, which is significantly more secure than having sensitive documents sit in a shared fax machine.

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